Quickbooks...Accounting...

[mrvette]

Wife has a client with conex boxes full of inventory going back years, and a ongoing import/distribution business, nationwide...wholesale

So they have been using Qbooks for years now, and all of a sudden the files are getting corrupted, and QB wants to sell them a 2500 buck larger program......

NOW< in typical accounting, you close out your books for your business year, say 12/31/0000 and then open them up for the new year, so much receivables, so much inventory and so forth....

why should QB has a capacity problem?? wife says it stores all this information forever, and it can't be dumped.....QB seems worse than usless on this, as she has spend literal HOURS on the damn phone with them and is dreading the day today.....

this problem sounds so elementary to me, I have taken accounting maybe 40 years ago, and have done my own small business for decades already, but not into distributor sales that 'requires' any silly program to inventory the world....it's NOT GM/Toy for christsakes....

anyone?

:shocking:

 

[010752]

the proper way is to close it out yearly, but QB is one of the very few decent acct progs that allow you to run on. It's probably nothe the inventory but the years and years of transaction data accumulated.
They may well have a file size/line limit in the prog itself.

The best workaround I have found is to:
Utilies>export>pick choices
This will create a blank file with all the customers, venders inventory etc
Then create a new company with no chart of accounts and import that export file into that new company.
It will give you ageneral ledger setup with no figures.
Save that for future use too, as another file name.eg. Blank Company
Then copy and rename the file to xxxCompany2011 and fill in or check the beginning of the year totals for inventory, bank accounts and other journals.

I do that every year and end up with a file for each year for the same company. You can keep it organized in a directory for each company she does work for.

Windows does have a file size limit, but I doubt she would be 1/100th of that with a dat file. Fat32 is 4 gb and ntfs is 16tb

 

[mrvette]

Thanks man, this is a copy/paste email to Linda now...

any others??

doing same with all possible solutions offered...